Demystifying the Paper Selection Process

Paper is essential in the design and cost of your publications.

And while paper seems like a basic element, often the print terminology and project specs can be confusing. That’s ok! You don’t have to be an expert to make smart decisions, because we’re here to guide you.

Perhaps a peek at these frequently asked questions can help you understand materials, compare costs, and weigh options for your next project.

Frequently Asked Questions Regarding Paper

1. How does the “grade” of a paper affect its appearance?

Coated paper is categorized by grade levels, with a premium being at the top. Grade levels are determined by brightness, and here are several basic grades (or types) of commercial printing papers:

BOND OR WRITING = Typically used for letterheads, business forms, and copiers. Typical base weights are 16# for forms, 20# for copying, and 24# for stationery.

BOOK = The most commonly used coated and uncoated papers for printing. Ranging between 30#-110# depending on coatings.

TEXT = High-quality sheets in a variety of surfaces and colors. Used for quality printings with a lot of surface texture.

COVER = Used when greater bulk/thickness is required, such as book covers, postcards, business cards, or inserts. Available in a wide variety of surfaces and colors, typically ranging from 60# to 100#.

TAG, BRISTOL, AND INDEX = Smooth surface papers mostly uncoated, except for bristols. Often used for displays, file folders, and tickets.

Remember, paper products come with three specifications: brightness, gloss, and opacity. Typically, the higher the grade level, the higher the brightness and gloss will be.

2. Why does the paper “weight” matter?

The higher the weight, the heavier the paper.

In general, heavier papers are bulkier and sturdier, allowing fewer pages per inch. They also have greater opacity (i.e., less show-through), which offers a higher quality but also an increased mailing expense.

3. When is lighter weight helpful?

Publications with larger page count (like magazines, booklets, or projects using a significant amount of paper) can use lightweight stocks to reduce bulk, weight, and cost.

Lighter weights can also bring a more playful, casual feel to your brochure or booklet.

4. What is the difference between coated and uncoated paper?

Uncoated paper is porous, cost-effective, and is typically used for such applications as newspaper print and basic black-and-white copying.

Coated stock paper, by contrast, is made of higher-quality paper with a smooth, glossy finish. Coated paper works well for reproducing sharp text and vivid colors.

5. What finishing options are available for my project?

A paper’s finish can have a considerable impact on the final appearance of your printing.

Gloss finishes are sophisticated and eye-catching, with a smooth surface that allows for more precise reproduction. Matte (or dull) papers have a softer, subtle feel, and can be easier to read. Spot or foil varnishes are also available if you want to highlight some aspects on your page.

How to Choose the Right Paper for Your Next Printing

Print is beautiful, tactile, and memorable.

More than just ink on a page, the weight, texture, and sheen of your printing can tell an emotional story. Paper plays a significant role in the tone you want to communicate, but also in your bottom line. When you increase the grade or weight, you will improve quality but increase expense, so choosing between paper selections is a delicate balance between image, functionality, and cost.

Want to chat more? Give us a call to see some paper examples or discuss your options today!

Avoid “Grammatical Embarrassment” by Sidestepping 3 Common Errors

Can you spot the mistakes in this paragraph?

Melissa was excited about her son’s swimming ability. This fall, she asked, “Would you like to join the swim team”? Sammy was thrilled about the idea, accept for one thing: the tight swimsuits. “Why do I have to wear spandex”, he complained, “I’m all ready the fastest swimmer in the pool”!

Grammar can be painful.

Make A Fresh Start

Even after years of writing, there are grammatical errors that impede us all. For some, it’s punctuation. For others, it’s word selection. And when you repeat the same mistakes, bad habits get harder to break.

This year, make a mental note to dodge those potholes! Here are three mistakes to avoid in your writing:

1. Incorrect Apostrophes

Apostrophes indicate possession for nouns and letter omissions in contractions.

Generally, singular possessive apostrophes come before the ‘s’ and plural possessives apostrophes come afterward, like this:

Singular Possessive: Jim’s hat or Mike’s coat

Plural Possessive: Several years’ work or many students’ books

Apostrophes do not indicate possession for personal pronouns, so it is incorrect to add an apostrophe to “it” or “who” when designating ownership.

  • Incorrect: Who’s bike is this?
  • Correct: Whose bike is this?
  • Incorrect: The flower lost it’s petals
  • Correct: The flower lost its petals

When contractions are used, apostrophes replace the missing letters. For example:

  • Correct: “It’s looking like great weather for planting flowers.”
  • Incorrect: “Its looking like great weather for planting flowers.”
  • Correct: “Who’s going to help me prep the soil?”
  • Incorrect: “Whose going to help me prep the soil?”

Punctuation and Quotation Marks

Do punctuation marks go inside or outside quotation marks?

This one can be tricky because British and American English have different rules (which is why you sometimes see discrepancies). Here are two basic American guidelines:

1. Sentence-ending commas and periods always go inside quotation marks.

Remember, if you are INSIDE the U.S., commas and periods go INSIDE the quotation marks. Like this:

  •  “I fell asleep,” Paul said.
  • Paul awoke and complained, “I had a bad dream.”

2. Question marks and exclamation marks can vary.

If they apply to the quoted material, these marks belong inside the quotation marks. If they apply to the whole sentence, they go outside.

Each of these sentences is correct:

  • Mary asked them, “Where should we eat?”
  • Do you think Mary is hungry enough for the “Impossible Whopper”?
  • Chandra texted Michael, “Should I bring dinner?”
  • Chandra looked in her purse and exclaimed, “I have a $50 gift card!”
  • The dog leaped off the couch when he heard Chandra say, “I’m bringing pizza”!

Words That Are Easily Confused

Words that are commonly misused include these pairs:


Rule of Thumb: “Effect” is usually a noun, while “affect” is typically a verb.

  • Incorrect: The text had a negative affect on my mood.
  • Correct: The test had a positive effect on my grade. This positively affected my mood!


Rule of Thumb: “There” refers to a place, while “their” indicates possession.

Example: We’re going to love it there—I heard their breadsticks are the best!


Rule of Thumb: “Accept” typically includes, while “except” usually excludes.

Example: I was proud to accept an award (though everyone except the dog received one).


Rule of Thumb: To “assure” is to make someone confident of something; to “ensure” is to guarantee that something actually happens.

Example: Though Mike assured me that the dog would not escape, I locked Scout’s kennel to ensure he stayed put.


Rule of Thumb: “Farther” refers to physical distance and “further” denotes metaphorical (or figurative) lengths or advancement.

Example: I want to run farther next time, but need to progress further in my training to grow my endurance.

While grammar debates can make your head spin, hopefully, these tips can alleviate confusion. Do small things with excellence, and you’ll make big strides!